This Productivity Technique Will Improve Your Time Management

The results might surprise you.

Dan Silvestre


The exercise I recommend the most to new clients is time tracking. Simply put, tracking what they are doing every hour of their day, for at least 2 weeks.

Time tracking allows you to see how you’re spending your time now and how it compares to how you would like to be spending it.

When starting to work with a new client, I ask two simple questions:

  • How do you want to be spending your time?
  • How do you think you’re spending your time right now?

Almost every client is certain they are spending their time on the right things. So their answer to both questions is almost identical.

But after two weeks, they are confronted with reality. And they can see immediately the difference between how they are and how they want to spend their time.

Together, we look at the data and find ways to optimize how they are spending their time.

For example:

We look for activities that consume a lot of time but provide little payoff.

Athlete tracks their diet, exercise, and sleep. This allows them to maximize their health and become better competitors.

Knowledge workers can track their time, attention, and focus. This allows you to maximize the quantity and quality of your work while lowering stress.

Time tracking allows you to learn about yourself so you can improve yourself.

Here’s how to start tracking your time.

How to Start Tracking Your Time

I like my tools to be simple.

So to track my time I use a spreadsheet (grab it below). If you prefer, you can use an app to do it automatically (more on this later).

The tool is not important. What’s important is that you do it. And that’s easier said than done.



Dan Silvestre

Performance coach helping leaders get the right things done with less effort than anything they've tried before. Join 20k+ readers: