The Inbox Zero Method: How to Take Control of Your Email

Do you ever feel like email *is* your job? Don’t worry. You’re not alone.

Dan Silvestre


Today, you’ll discover my simple method to achieve Inbox Zero once and for all. And I’ll also give you the tools you need to stay at inbox zero every day.

Do you ever feel like email is the biggest part of your job? Do you feel anxious each time you open your inbox?

You’re not alone.

I regularly ask people to tell me their biggest productivity struggle. One item rises above all the rest: email management. How to deal with email overload while never missing important conversations.

You see, a typical knowledge worker:

  • Gets on average 126 emails each day (​source​)
  • Looks at their inbox average of 36 times per hour
  • Takes approximately 16 minutes to refocus after handling emails (​source​)

It’s hard to do anything else productive when you’re drowning in email.

And that’s why you need my inbox zero method.

I’ve studied hundreds of productivity books, articles, and videos. And changed and tweaked my system more than I care to admit. The road to my inbox zero method was not easy. It took years to develop.

But you get all that research condensed in this article.

You can get to inbox zero in the next 20 minutes, no matter if you have 100, 1000, or 100,000 unread emails.

It will help you manage your email inbox more efficiently and can save you 2–3 hours every day.

Let’s go.

What is the Inbox Zero Method?

Merlin Mann first introduced the inbox zero method on ​43 Folders. It’s a system to keep your inbox organized and free of clutter.

But let’s make something clear:

The ultimate goal of the Inbox Zero method is not to maintain a constantly empty inbox. The “ zero” in Inbox Zero isn’t about the number of emails in your inbox. It’s “the amount of time your brain is in your inbox.”



Dan Silvestre

Performance coach helping leaders get the right things done with less effort than anything they've tried before. Join 20k+ readers: