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Color Code Your Calendar, Already

Dan Silvestre
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Published in
3 min readOct 12, 2020

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Creating a manageable schedule isn’t easy, but you know what’s even more difficult? Sticking to it.

Here are the problems with the typical calendar: When you glance at it, you probably just see a wall of to-dos. You aren’t gaining an understanding of the type of tasks that occupy your schedule or how urgent they are. You also aren’t seeing ways to leverage your energy levels to maximize your productivity. And you have no idea whether the way you’re spending your time is in line with your goals.

A way to conquer all of this? Start color-coding your calendar.

Simply assign each type of task you do with its own color. When you create your schedule using time-blocking techniques, you can place certain colors on certain days and in certain time slots, based on urgency and your body’s natural rhythms. Here’s an example of what a color-coded calendar can look like:

To determine which color should accompany each type of task, we can use color psychology — different hues cause…

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Published in Forge

A former publication from Medium on personal development. Currently inactive and not taking submissions.

Dan Silvestre
Dan Silvestre

Written by Dan Silvestre

Performance coach helping leaders get the right things done with less effort than anything they've tried before. Join 20k+ readers: newsletter.dansilvestre.com

Responses (9)

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Thanks Dan. I already color code my calendar, but color by operational task type or by project, i.e. (each project would have a different color, so all tasks or meetings for any one project would be set to the same color). Your suggestion is an alternate approach and worth exploring.

I tried other colors once, but could not continue my habit of fixing my weekly calendar, possibly I will try again

It's funny I just started doing this on my own a few days back and this article just reinforces. Just visually, I can gauge what I need to prep for etc.
My only observation is too much color coding would marginalize the utility